Applying for a Passport at the United States Postal Service: A Step-by-Step Guide

Applying for a passport might seem daunting, but the United States Postal Service (USPS) simplifies the process, especially for first-time applicants, minors, and those who cannot renew by mail. The USPS acts as an official passport acceptance facility, making it convenient to submit your application close to home. This guide breaks down each step, ensuring your application process is smooth and efficient.

Step 1: Early Document Gathering is Key

It’s crucial to start gathering your documents well in advance of your international travel plans. Aim to apply for your passport several months ahead of your trip, as processing times can fluctuate. To get the most up-to-date estimates, always consult the official State Department website.

Before heading to the Post Office, ensure you have the following documents ready:

• Application Forms (Unsigned): You’ll need Form DS-11, the Application for a U.S. Passport. Do not sign it until instructed to do so by a USPS agent.
• Proof of Identity: Bring your original proof of identity document (like a driver’s license) and a photocopy of both the front and back.
• Proof of U.S. Citizenship: Present your original proof of U.S. citizenship (such as a birth certificate or previous passport) along with a photocopy of the front and back.
• Passport Fees: Be prepared to pay the necessary passport fees. Understanding the fee structure beforehand will streamline your appointment.

Learn More About Applying in Person

Step 2: Prepare Your Passport Application Package Meticulously

Detailed preparation is essential for a hassle-free passport application experience at the United States Postal Service.

1. Complete Form DS-11 Online: Navigate to the U.S. Department of State website and fill out the Form DS-11 Application for U.S. Passport online. This ensures accuracy and legibility.
2. Print Your Application (Unsigned): After completing the form online, print it out. Remember, do not sign the application form. You must sign it in the presence of a Postal Service employee.
3. Secure a Passport Photo: Obtain a passport photo that meets the U.S. Department of State’s requirements. Many Post Offices offer passport photo services for an additional fee, providing convenience and ensuring compliance.
4. Photocopy Identity and Citizenship Documents: Make photocopies of your proof of identity and U.S. citizenship documents. Bring both originals and photocopies to your appointment.
5. Calculate Passport and USPS Fees: Understand the different fees involved. You’ll have USPS acceptance fees and State Department processing fees. USPS typically accepts credit cards, checks, and money orders for their acceptance services. State Department fees are sent with your application via mail, payable by personal, certified, cashier’s, or traveler’s check, or money order, made out to “U.S. Department of State.”

Begin Your Passport Application Process

Step 3: Scheduling Your USPS Passport Appointment

Most Post Offices offering passport services require appointments. Scheduling ensures you receive dedicated service and minimizes wait times. You can easily schedule an appointment through the online Retail Customer Appointment Scheduler or at a self-service kiosk in a participating Post Office lobby.

Scheduling Online Steps:

1. Visit the Appointment Scheduler: Go to Schedule an Appointment.
2. Select Passport Services: Choose the specific passport service needed (e.g., new passport application) and indicate the number of adults and minors applying.
3. Search by Location or Date: You can search for available appointments by first selecting a location and then dates, or vice versa, offering flexibility in finding a suitable time and place.
4. Confirm Contact Information: After choosing your appointment slot, enter your contact details and agree to the terms and conditions.
5. Review and Confirm: Double-check all appointment details and then confirm your booking.

To modify or cancel an appointment, use the Manage Appointments tab, and enter your confirmation number along with your email or phone number.

Scheduling via Self-Service Kiosk:

1. Find a Kiosk Location: Locate a Post Office with a self-service kiosk using the USPS Locations finder.
2. Navigate to Passport Scheduler: At the kiosk, touch the screen, select “Other Services,” and then “Passport Scheduler.”
3. Choose Service and Number of Applicants: Select the required passport service and specify the number of adult and minor applicants.
4. Search for Locations and Select Time: Search by ZIP Code or City/State, choose a Post Office, and then select an available appointment date and time.
5. Agree to Terms and Enter Contact Info: Accept the terms and conditions, and input your contact information. Decide if you want SMS notifications.
6. Review and Finalize: Review your appointment details and select “Schedule Appointment” to confirm.
7. Get Your Receipt: Take the printed receipt which contains your confirmation number and appointment details. Keep this receipt for your records.

Step 4: Understanding Passport Acceptance and Processing Fees

Applying for a first-time passport involves two primary fee categories: the acceptance fee and the processing fee. Additional costs may include passport photos and expedited processing if required.

Application Acceptance Fees – Payable to USPS:

These fees are paid directly to the Post Office at the time of your appointment. Acceptable payment methods include checks or money orders payable to “Postmaster,” debit cards, or credit cards.

• $35.00 – USPS Passport Acceptance Fee
• $15.00 – USPS Passport Photo Fee (if you choose to use their photo service)

Application Processing Fees – Payable to the Department of State:

These fees are sent to the Department of State along with your application package. It’s crucial to understand that these fees are separate from the USPS acceptance fees.

• Consult the State Department’s Fee Calculator for current processing fees as they vary depending on passport type and processing speed.

By following these steps and preparing thoroughly, applying for your passport at the United States Postal Service can be a straightforward and stress-free experience. Ensure you check the USPS website and the State Department website for the most current information and any updates to procedures or fees before you begin your application process.