The Eligible List Management System (ELMS Online) is your central online portal to access and manage Nys Civil Service eligible lists. If you’ve taken a New York State civil service exam, ELMS Online provides crucial information about your exam results and your position on eligible lists.
Understanding NYS Civil Service Eligible Lists
An eligible list is essentially a ranking of candidates who have successfully passed a NYS civil service examination. Candidates are ranked based on their exam scores, which determines their order of consideration for job vacancies. Your score directly impacts your ranking and how quickly you might be contacted by a New York State agency when a relevant position opens.
Through ELMS Online, candidates applying for NYS civil service jobs can easily access their examination scores, keep their contact details up-to-date, and specify their preferred work locations for certain job roles.
For more detailed information and answers to common questions, please refer to the ELMS Online FAQ page.
Accessing Your NYS Civil Service List Information
To access personalized information, you’ll need a Personal NY.gov ID. If you don’t already have one, you can easily create an account.
If you encounter any difficulties creating a NY.gov account or logging into the ELMS Online system, it is recommended to use a browser other than Internet Explorer (IE). Browsers like Google Chrome, Firefox – Mozilla, or Microsoft Edge are recommended for optimal performance.
Within the secure section of ELMS Online, you can manage various aspects of your NYS civil service application and list status:
Contact Information – Update your contact details to ensure you don’t miss important notifications.
Lists – View the NYS civil service eligible lists you are on.
Score Notices – Access your official score notices for NYS civil service exams.
Declinations – Manage any declinations you may have submitted.
List Preferences – Set your preferences regarding job locations and other criteria.
Request Inactivation – Request to be temporarily removed from consideration on an eligible list.
Canvasses – View canvass letters sent to you for potential job opportunities.
Searching NYS Civil Service Eligible Lists
ELMS Online offers several ways to search for NYS civil service eligible lists, although it’s important to note that it may not contain every list. Local civil service examinations and lists are managed by individual municipal civil service agencies.
You can search for NYS civil service lists through ELMS Online using the following methods:
By Number – If you know the specific list number.
By Name – Search by the name of the eligible list.
By Job Title – Search for lists associated with specific job titles within the NYS civil service.
For information about decentralized examinations and their resulting eligible lists – those conducted by individual state agencies – you should directly contact the state agency to which you submitted your application. For eligible list information related to these exams, reach out to the relevant agency.
For managed placement lists or lists created to match specific education and experience for particular roles, please call the phone number provided on the managed placement list page for details.
NYS Agencies and Civil Service
To explore a comprehensive list of all New York State agencies that utilize the NYS civil service system, please visit the agencies page.
Geographic Areas for NYS Civil Service Positions
For NYS civil service list certification purposes, the state is divided into 14 geographic areas. The table below outlines these areas and the counties they encompass.
It’s important to be aware that some eligible lists are restricted to filling positions within specific geographic areas. Depending on the salary grade associated with the positions being filled from your NYS civil service eligible list, you may be considered for positions across all areas or only in designated areas.
When viewing a list, the “Area” column will indicate the geographic area(s) for which the list is applicable using numbers that correspond to the areas in the table below.
| Area | Counties |
|---|---|
| 0 | Albany, Columbia, Fulton, Greene, Montgomery, Rensselaer, Saratoga, Schenectady, Schoharie, Warren, Washington |
| 1 | Clinton, Essex, Franklin, Hamilton |
| 2 | Herkimer, Jefferson, Lewis, Oneida, Oswego, St. Lawrence |
| 3 | Broome, Cayuga, Chenango, Cortland, Madison, Onondaga, Otsego, Tioga, Tompkins |
| 4 | Chemung, Livingston, Monroe, Ontario, Schuyler, Seneca, Steuben, Wayne, Yates |
| 5 | Allegany, Cattaraugus, Chautauqua, Erie, Genesee, Niagara, Orleans, Wyoming |
| 6 | Delaware, Dutchess, Orange, Putman, Sullivan, Ulster |
| 7 | Rockland, Westchester |
| 8 | Nassau, Suffolk |
| 9 | Bronx |
| 10 | New York (Manhattan) |
| 11 | Queens |
| 12 | Kings (Brooklyn) |
| 13 | Richmond (Staten Island) |
Contacting NYS Civil Service for ELMS Online Support
If you have any questions regarding ELMS Online or your NYS civil service eligible list status, please do not hesitate to reach out to the List Maintenance Unit. You can contact them via email at [email protected] or by mail at:
List Maintenance Unit
Department of Civil Service
Albany, NY 12239
