Keeping track of your University of Iowa (UIowa) U-Bill is a straightforward process for faculty and staff, thanks to the Employee Self Service system. Each month, you’ll receive an email notification when there’s new activity on your U-Bill, whether it’s new charges, credits, or a balance due. This email serves as a prompt to take action and review your account details.
To access your U-Bill, simply log in to Employee Self Service. Once logged in, navigate to the University Bill link. This secure portal provides a comprehensive view of your U-Bill, allowing you to review all transactions and understand your current balance. From within Employee Self Service, you have convenient options for making payments. You can easily authorize electronic payments directly from your bank account or set up payroll deduction for automatic payments.
Setting Up Payroll Deduction for Your U-Bill
For UIowa employees, payroll deduction offers a hassle-free way to manage U-Bill payments. You can configure payroll deduction directly within Employee Self Service. This method allows you to allocate a portion of your paycheck to cover your U-Bill charges, including tuition and other fees. It’s crucial to ensure your paycheck is sufficient to cover the authorized deduction amount.
To ensure timely payment, payroll deduction must be authorized by the U-Bill due date. Setting up payroll deduction for your U-Bill is a separate process from enrolling in the ID Card Charging and Payroll Deduction program. If you’re interested in using your employee ID card for on-campus purchases, please refer to the Policy on Employee ID Card Charging for detailed information.
Even after setting up payroll deduction, you will continue to receive monthly U-Bill notifications via email. This ensures you stay informed about your account activity.
It’s important to remember that as a UIowa employee, you are financially responsible for all charges made with your ID card, regardless of your employment status. If miscellaneous charges exceed your earnings in a pay period, charging privileges may be temporarily deactivated until the outstanding balance is resolved. Repeated instances of failed or reduced payroll deductions could lead to permanent revocation of charging privileges. The University retains the right to recover any unpaid balance from future paychecks until the debt is settled.
Even upon termination of employment, your financial responsibility for charges incurred during your active employment remains. If outstanding charges are not automatically deducted from your final paycheck, you are responsible for paying the balance by the next U-Bill due date.
Addressing U-Bill Errors
Should you identify any discrepancies or errors on your U-Bill, it’s important to contact the University Billing Office promptly. To dispute a charge before it’s deducted from your next paycheck, reach out to them before the 20th of the month. Payroll deductions for your U-Bill are visible on your paystub in the “After Tax Deductions” section. These deductions are labeled “UI Bill Charges (U-Bill Page)” and include a direct link to your U-Bill for easy access and review.
