Emory University is committed to maintaining the highest standards of patient data privacy and security, adhering strictly to HIPAA (Health Insurance Portability and Accountability Act) regulations. To ensure all members of the Emory community are well-versed in these crucial guidelines, Emory provides comprehensive HIPAA training programs. The primary gateway to access and manage these training resources is the Emory Self Service portal. This guide will walk you through accessing and navigating HIPAA training modules via the Emory Self Service system, ensuring you meet all necessary compliance requirements.
Emory HIPAA Training Courses: An Overview
Emory University, through the Office of Ethics and Compliance, offers a range of HIPAA training courses designed to cater to different roles and responsibilities within the institution. These courses are primarily delivered through two platforms: Brainier Learning Management System (ELMS) and CITI Program. Understanding which course is relevant to your role is the first step towards compliance.
Here’s a breakdown of the HIPAA courses offered:
| Course Name | Platform | Who Should Take It? |
|---|---|---|
| HIPAA @ Emory (Privacy) | Brainier | Individuals working with human subjects or those who access patient-protected health information. |
| HIPAA and Research (Research) | Brainier | Personnel involved in research utilizing personal, identifiable health information. |
| HIPAA Security (Security) | Brainier | Required for those taking HIPAA @ Emory (Privacy) or HIPAA and Research (Research). |
| Health Privacy and Security Information | CITI | Primarily for clinical research coordinators and principal investigators. |
Choosing the correct HIPAA training is crucial for compliance. Refer to the descriptions above to identify the courses relevant to your Emory role.
Step-by-Step Guide: Accessing HIPAA Training via Emory Self Service
The Emory Self Service portal is your central hub for accessing HIPAA training. Follow these detailed steps to enroll and begin your training:
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Navigate to the Emory Self Service Portal: Begin by opening your web browser and going to the Emory University homepage (https://www.emory.edu/home/index.html). Locate and click on the link to the Emory Self Service portal. This portal is your primary interface for various Emory resources, including learning management.
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Log in with your Emory NETID: You will be prompted to log in. Use your Emory NETID and password to access the Emory Self Service dashboard. This secure login ensures that your training progress is correctly recorded and linked to your Emory account.
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Access the Learning Management Tile: Once logged into Emory Self Service, you will see a variety of tiles representing different services. Look for the “Learning Management” tile. Click on this tile, and then select “Learning Management-Brainier.” This action will direct you to the Brainier Learning Management System (ELMS) interface, directly through Emory Self Service.
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Locate HIPAA Courses within Brainier: Within the Brainier system, navigate to the “All Learning” tab. To easily find the HIPAA courses, you can filter by “Author” and type in “Patrice Saunders.” Alternatively, utilize the search box located at the top of the screen. Search using the specific course names:
- HIPAA @ Emory – Privacy
- HIPAA and Research
- HIPAA Security
As you type, the relevant courses should appear. Select the course you need to take and follow the prompts to enroll and begin the training module.
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For CITI Training Access: If you are required to take the “Health Privacy and Security Information” CITI course, you will need to access the CITI Program website directly. Go to the CITI website (www.citiprogram.org). Select “Log in through my organizations,” then click on “See our full list of SSO-enabled organizations,” and find Emory University to log in using your Emory credentials. Follow the prompts to affiliate with Emory University and enroll in the “Health Privacy and Security Information” course.
By following these steps via Emory Self Service, you can efficiently access and begin your required HIPAA training, ensuring your compliance with Emory University’s policies and HIPAA regulations.
Frequently Asked Questions (FAQs) about Emory HIPAA Training Access
To further assist you in navigating the HIPAA training process through Emory Self Service, we have compiled a list of frequently asked questions:
Accessing HIPAA Courses via Brainier:
Question: How do I know which HIPAA courses I need to take?
Answer: HIPAA training requirements are often triggered by your role or profile within Emory’s PeopleSoft system. To determine the specific courses required for your role, review the descriptions of each HIPAA Compliance course available at the Office of Ethics and Compliance website: https://ethicsandcompliance.emory.edu/resources-training/index.html. Align your responsibilities with the course descriptions to identify your required training.
Question: I am unable to locate the ‘Learning Management Brainier’ or ‘Request Brainier LMS Access’ tiles in Emory Self Service.
Answer: If you do not see the Learning Management tiles within Emory Self Service, you should submit a ServiceNow ticket to [email protected] or email [email protected] for assistance. Include your NETID in your communication to expedite the support process.
Question: As a student, how do I access the HIPAA training platform (Brainier) through Emory Self Service?
Answer: The process for students is the same as for staff and faculty. Access the Emory Self Service portal, log in with your Emory NETID, and look for the “Learning Management” tile. If you do not see the “Learning Management Brainier” tile, select “Request Brainier LMS Access.” Allow 24 to 48 hours for access to be granted after your request.
Question: I requested Brainier LMS access through Emory Self Service more than 48 hours ago but still haven’t received access.
Answer: Access to Brainier via Emory Self Service typically takes 24-48 business hours. If you have waited longer, contact HR Technical Services at [email protected] for assistance with gaining access to the system.
Question: My HIPAA training progress in Brainier is stuck at 50%, even after completion.
Answer: This issue can often be resolved by clearing your browser’s cache and cookies. After clearing your cache, log back into Brainier through Emory Self Service and ensure you play the training module through to the very end. This should properly register your completion.
Question: I have changed positions within Emory. Do I need to retake HIPAA courses accessed via Emory Self Service?
Answer: Yes, changes in your position at Emory may trigger updated training requirements. The system automatically updates these based on your new role. Review the HIPAA Compliance course descriptions (https://ethicsandcompliance.emory.edu/resources-training/index.html) to confirm the specific courses required for your new position and access them through Emory Self Service.
Question: How do I access my Certificate of Completion for Brainier courses completed through Emory Self Service?
Answer: To download your certificate, navigate to “My Learning” on your Brainier dashboard (accessed via Emory Self Service). Click the arrow at the end of the relevant course title to download your certificate. Alternatively, within the course itself, look for an arrow below the green box in the upper right corner to download the certificate.
Accessing CITI Training:
Question: How do I get to the CITI Training for HIPAA, as mentioned in the Emory resources?
Answer: Access the CITI training directly through their website (www.citiprogram.org). Use the “Log in through my organizations” option and select Emory University from the list to log in with your Emory NETID and password. Then, add the “Health Privacy and Security Information” course to your CITI profile.
HIPAA Training from Other Departments:
Question: I completed HIPAA training through another Emory department (like Nursing) – does this fulfill the Ethics and Compliance Office requirements accessed via Emory Self Service?
Answer: No. HIPAA training courses managed by other Emory departments, such as the School of Nursing, are separate from the HIPAA compliance training required by the Office of Ethics and Compliance. Contact the School of Nursing directly ([email protected]) for questions about their specific training programs.
Question: Does completing optional “Open Sesame” courses fulfill the mandatory HIPAA training accessed via Emory Self Service?
Answer: No, optional “Open Sesame” courses do not satisfy the mandatory HIPAA training requirements set by the Office of Ethics and Compliance. You must complete the specific HIPAA courses outlined and accessed via Emory Self Service and Brainier or CITI to meet Emory’s compliance standards.
This comprehensive guide, focusing on Emory Self Service, aims to simplify your access to essential HIPAA training resources at Emory University. By utilizing the Emory Self Service portal, you can efficiently manage your compliance training and contribute to maintaining a secure and HIPAA-compliant environment at Emory.
