Navigating the complexities of fund administration requires a partner that understands your unique needs and delivers seamless, reliable service. At Apex Fund Services, we pride ourselves on providing a superior experience right from the start, ensuring a smooth onboarding process and ongoing operational excellence. Our globally connected team is dedicated to delivering the highest levels of service, acting as an extension of your own operations.
From the initial engagement, you will be connected with a dedicated onboarding lead who will serve as your primary point of contact across all our service lines. This single point of coordination ensures consistency and clarity throughout the entire onboarding journey. Our commitment is to provide a structured and efficient process, setting the stage for a successful long-term partnership with Apex Fund Services.
Our Onboarding Pledge to You:
- Clear Timelines & Proactive Management: We establish and agree upon realistic timelines upfront and diligently manage the entire onboarding process, keeping you informed every step of the way.
- Consistent Communication: We schedule regular calls with your team and any other key service providers involved, ensuring seamless communication and collaboration.
- Expert Document Review: Our team provides thorough and insightful feedback on your fund offering documents, leveraging our deep industry expertise.
- Bank Account Assistance: Where necessary, we provide guidance and support in opening fund bank accounts, streamlining this critical step.
- Connectivity Solutions: If applicable, we assist in establishing robust connectivity for the daily receipt of trade files and broker feeds, ensuring efficient data flow.
- Reporting Alignment: We proactively agree on the format and timelines for the delivery of both valuation and investor reporting, ensuring transparency and meeting your specific requirements.
Streamlined Fund and Portfolio Accounting with Apex Fund Services
At Apex Fund Services, we aim to create a seamless extension of your team. Our fund accounting professionals are committed to understanding your specific needs and tailoring our services to perfectly align with your operational framework. We believe in building a true partnership, where our fund accounting team functions as an integral part of your own.
Apex Fund Services is comprehensively equipped to handle the full spectrum of investment fund structures, from straightforward strategies to the most intricate and complex investment vehicles. In today’s dynamic and heavily regulated investment landscape, we are here to manage the operational complexities, allowing you to focus on your core competencies and investment strategies.
Comprehensive Suite of Fund and Portfolio Accounting Services:
- Meticulous Record Keeping: Maintaining books and records with the highest level of accuracy and in full compliance with fund governing documents.
- Comprehensive Data Collation: Systematically collating and meticulously documenting all underlying investment information for complete transparency and audit readiness.
- Financial Statement Expertise: Preparing financial statements and maintaining detailed trial balances and supporting documentation in accordance with all relevant accounting standards.
- NAV Package Preparation: Generating comprehensive NAV packages, including detailed trial balances adjusted for accruals, balance sheets, and statements of operations.
- Transparent Documentation: Providing readily accessible supporting documentation for all trial balance line items, ensuring audit trails and clear accountability.
- Payables and Expense Management: Diligent tracking and reconciliation of accounts payable and accrued expenses for precise financial oversight.
- Cash Flow Reconciliation: Rigorous reconciliation of all fund-specific cash flow activity, providing a clear picture of fund movements.
- Audit Support: Providing comprehensive assistance to auditors during the annual audit process, facilitating efficient and smooth audits.
- Cost Tracking and Analysis: Detailed tracking of fund costs for accurate performance analysis and reporting.
- Management Fee Calculations: Accurate calculation and reporting of management fees, ensuring compliance and transparency.
- Waterfall Management: Maintaining fund waterfalls, including the complex calculations of carried interest, with precision and expertise.
- Subsequent Close Calculations: Performing subsequent close calculations as required for fund operations.
- IRR Calculations: Providing Internal Rate of Return (IRR) calculations to assess fund performance effectively.
- Non-Trade Cash Processing: Efficiently processing all non-trade related cash movements, ensuring accurate fund accounting.
- Capital Transaction Management: Expertly monitoring and processing capital transactions, maintaining accurate investor records.
- Portfolio Transaction Entry: Accurately entering all portfolio transactions into the accounting system, ensuring data integrity.
- Corporate Action Monitoring: Proactively monitoring and recording any corporate actions, reflecting changes accurately in fund portfolios.
- Broker/Custodian Reconciliation: Thorough review and reconciliation of broker and custody agent statements, ensuring data consistency and identifying discrepancies.
- Independent Portfolio Valuation: Independently valuing the fund’s portfolio using pre-agreed pricing policies, ensuring fair and accurate valuations.
- Complex Accounting Support: Supporting multi-series, equalization, and partnership accounting structures, demonstrating expertise in diverse fund types.
- Unit Price Calculation: Calculating daily, weekly, and monthly unit prices for investment funds, incorporating local tax and fee components for accurate investor reporting.
- Net Asset Value Determination: Calculating daily, weekly, monthly, or quarterly net asset value (NAV) as required, providing key performance metrics.
Financial Statement Preparation Services by Apex Fund Services
Apex Fund Services boasts a specialized team of seasoned accounting professionals dedicated to the meticulous preparation of financial statements for your fund entities. We expertly prepare unaudited financial statements in full conformity with relevant accounting standards, including International Financial Reporting Standards (IFRS) and the United States Generally Accepted Accounting Principles (US GAAP).
Comprehensive Financial Statement Preparation Services:
- Draft Financial Statement Preparation: Preparing draft annual financial statements according to applicable accounting standards, ensuring accuracy and completeness.
- Verification Proofs: Preparing cost-roll or market value roll and other verification proofs to substantiate figures presented in financial statements, enhancing audit confidence.
- Note to Financials Expertise: Drafting comprehensive notes to financials, including significant accounting policies, amendments of new or recent accounting standards, essential disclosures, risk calculations, and reporting of significant or subsequent events.
- Auditor Liaison: Serving as a key liaison with auditors, providing supporting documents and managing audit timelines efficiently.
- Checklist Driven Quality: Employing a rigorous checklist during the preparation and review of each set of financials, adhering to relevant accounting standards and ensuring quality control.
- Full Registry Services: Providing comprehensive registry services, encompassing investor or member fulfillments, portfolio investment entity administration, and local tax liability calculations, including tax payment and receipt processing.
- Regulatory Reporting: Providing annual reporting for regulatory bodies, member and financial statements, and other required regulatory reporting, ensuring full compliance.
Choose Apex Fund Services to elevate your fund operations. Our expertise in apex fund services ensures that you receive unparalleled support, allowing you to focus on growth and investment performance.
