The New York State Department of Health (NYSDOH) requires all Temporary Health Care Services Agencies to register and submit quarterly reports. This article outlines the registration process, reporting requirements, and key information for temp services operating in New York.
Understanding Temp Service Registration in NY
Effective August 1, 2023, Article 29-k of the Public Health Law mandates registration for all agencies providing temporary healthcare personnel to healthcare entities in New York. “Temporary Health Care Services Agency” refers to any entity procuring or providing temporary healthcare staff. “Health Care Entity” encompasses any individual, facility, corporation, or entity offering medical or health care services. The annual registration period runs from August 1st to July 31st.
Initial Registration: New agencies must complete the registration form and submit it along with a $1,000 fee.
Renewal Registration: Existing agencies must renew their registration annually.
Detailed FAQs are available on the NYSDOH website: Registration of Temporary Health Care Services Agencies and Health Care Technology Platforms Frequently Asked Questions. For further inquiries, contact [email protected].
Quarterly Reporting for Temp Agencies in New York
Registered Temp Services In New York must submit quarterly reports within 60 days of each quarter’s end. These reports, due via SendVault, a secure file transfer platform, cover the following periods:
| Reporting Period | Due Date |
|---|---|
| Oct 1 – Dec 31 | February 28 |
| Jan 1 – Mar 31 | May 31 |
| Apr 1 – Jun 30 | August 31 |
| Jul 1 – Sep 30 | November 30 |
Quarterly Reporting Package: The package includes a completed Quarterly Reporting Excel file, Appendices 6, 7, and 8, and a PDF compendium of invoices. Download these documents from the NYSDOH website.
Submitting Data via SendVault
Except for the registration form and fee (mailed to the NYSDOH), all materials, including quarterly reports, must be submitted electronically through SendVault.
- Download and Complete: Download the necessary registration or quarterly reporting documents from the NYSDOH website and complete them accurately.
- Follow SendVault Instructions: Adhere to the provided SendVault instructions (PDF) for secure submission.
Resources for Temp Services in New York
The NYSDOH provides resources to assist temp services in understanding and complying with regulations:
- List of Registered Agencies: Access a list of registered Temporary Health Care Services Agencies and Health Care Technology Platforms.
- Training: Utilize available training resources on registration and quarterly reporting procedures.
- Department of Health Reports: Review relevant reports published by the NYSDOH.
Conclusion
Staying compliant with New York’s regulations is crucial for temp services operating within the state. By understanding the registration and reporting requirements, agencies can ensure smooth operations and contribute to the healthcare workforce landscape effectively. Refer to the NYSDOH website and provided contact information for the most accurate and up-to-date guidance.
