Applying for a Passport at the United States Postal Service: A Step-by-Step Guide

Applying for a passport might seem daunting, but the United States Postal Service (USPS) simplifies the process, especially for first-time applicants, minors, and those who cannot renew by mail. Knowing the steps and preparing your documents in advance can make your passport application experience smooth and efficient at your local Post Office. This guide will walk you through each stage, ensuring you’re well-prepared to obtain your passport through the United States Postal Service.

Step 1: Early Document Gathering is Key

It’s crucial to start gathering your documents as soon as you have international travel plans. Passport processing times can fluctuate, so it’s always best to apply well in advance—ideally several months before your intended travel date. For the most current processing time estimates, regularly check the official State Department website. Applying at a United States Postal Service location is a convenient option for those who need to apply in person. To ensure a successful application process at the Post Office, make sure you bring all necessary documents, as detailed on the U.S. State Department website and outlined below:

• Application Forms (unsigned): You will need Form DS-11, Application for U.S. Passport, which should be completed but left unsigned until you are instructed to sign it by a postal employee.
• Proof of Identity Document and Photocopy: This could be a driver’s license, military ID, or other valid government-issued photo identification. Ensure you have both the original document and a photocopy of both the front and back.
• Proof of U.S. Citizenship Document and Photocopy: This is typically a birth certificate, Certificate of Citizenship, or previous U.S. passport. Bring the original document and a photocopy of the front and back.
• Passport Fees: Be prepared to pay the necessary passport fees. Understanding the fee structure beforehand will streamline your application process at the United States Postal Service.

Step 2: Assembling Your Passport Application Package

Before heading to the United States Postal Service, meticulous preparation of your application package is essential. The U.S. Department of State’s website is your primary resource for detailed instructions on how to apply for a passport and the required documentation. Here’s a breakdown to help you prepare effectively:

1. Complete Form DS-11 Online: Visit the U.S. Department of State website to fill out the Form DS-11, Application for U.S. Passport. Completing it online ensures accuracy and legibility.
2. Print the Unsigned Application: After completing the form online, print it out. It’s critical NOT TO SIGN the application form at this stage. You must sign it in the presence of a designated Postal employee at the United States Postal Service.
3. Obtain a Passport Photo: You will need to submit a recent passport photo that meets specific requirements. Many United States Postal Service locations offer passport photo services, providing a convenient one-stop solution. Alternatively, you can get your photo taken at other locations that offer passport photo services, ensuring it adheres to State Department guidelines.
4. Photocopy Identity and Citizenship Documents: Make photocopies of both your proof of identity and proof of U.S. Citizenship documents. Remember to photocopy both the front and back of each document.
5. Calculate and Prepare Payment for Fees: Understand the passport fees involved. When applying at the United States Postal Service, you’ll encounter two types of fees:
   • Post Office Acceptance Fees: These are paid directly to the Post Office at the time of your appointment. United States Postal Service locations typically accept credit cards, checks, and money orders for these acceptance fees.
   • State Department Processing Fees: These fees are sent to the Department of State along with your application package. Payment methods accepted by the State Department include personal, certified, cashier’s, or traveler’s checks, and money orders, payable to “U.S. Department of State.”

Step 3: Scheduling Your Passport Appointment at the Post Office

United States Postal Service locations offering passport services operate during specific hours, and appointments are generally required. Scheduling an appointment in advance ensures you receive timely service and minimizes wait times. You can easily schedule your appointment using the online Retail Customer Appointment Scheduler or through a self-service kiosk at participating Post Office locations.

Scheduling Your Appointment Online:

1. Access the Scheduler: Go to the Schedule an Appointment page on the USPS website.
2. Select Passport Services: Choose the specific passport service you require, and indicate the number of adults and minors needing appointments.
3. Search by Location or Date: You can search for available appointments by first selecting a location and then viewing available dates, or vice versa. Choose the search method that best suits your needs.
4. Confirm Appointment Details: After selecting a location, date, and time, enter your contact information and agree to the Terms and Conditions.
5. Review and Finalize: Click Review Appointment to double-check all details, and then confirm your appointment.

If you need to make changes to your appointment, the online system allows you to modify or cancel it easily. Simply click the Manage Appointments tab and enter your confirmation number along with your email address or phone number.

Scheduling at a Self-Service Kiosk:

1. Find a Kiosk Location: Locate a United States Postal Service facility equipped with self-service kiosks. Use the USPS Locations finder to find a nearby kiosk.
2. Navigate to Passport Scheduler: At the kiosk, touch the screen to begin, select “Other Services,” and then “Passport Scheduler.”
3. Enter Appointment Details: Choose the required passport service and the number of applicants (adults and minors).
4. Select Location and Time: Search for Post Office locations by ZIP Code™ or City/State, choose a preferred location, and then select an available appointment date and time.
5. Agree to Terms and Enter Contact Information: Agree to the Terms and Conditions, and input your contact details. Decide if you want to receive SMS text notifications about your appointment.
6. Review and Schedule: Review all entered information, and if everything is correct, select “Schedule Appointment” to finalize.
7. Obtain Confirmation Receipt: Take the printed receipt from the kiosk, which includes your confirmation number and appointment details. Keep this receipt for your records.

Step 4: Understanding Passport Acceptance and Processing Fees

When applying for a passport for the first time through the United States Postal Service, it’s important to understand the fee structure. There are typically two primary fee categories: application acceptance fees and application processing fees. Additional costs may include passport photos if you choose to have them taken at the Post Office, and fees for expedited processing if you need your passport faster. Familiarize yourself with these costs to ensure a smooth transaction.

Application Acceptance Fees – Payable to the United States Postal Service

These fees are paid directly to the United States Postal Service at the time of your appointment. You can pay these fees in person at the Post Office using various methods: check or money order (payable to “Postmaster”), debit card, or credit card.

• $35.00 – Post Office acceptance fee: This is the fee for the United States Postal Service to accept your passport application and verify your documents.
• $15.00 – Post Office photo fee (if needed): If you opt to have your passport photo taken at the Post Office, this additional fee applies.

Application Processing Fees – Payable to the Department of State

These fees are sent directly to the U.S. Department of State along with your application package. It’s crucial to understand that State Department fees are paid separately from the USPS acceptance fees. Ensure you include the correct payment amount and method with your application.

By following these steps and utilizing the services offered by the United States Postal Service, applying for your passport can be a straightforward and stress-free process. Prepare your documents, schedule your appointment, and take advantage of the convenience of applying for your passport at a Post Office near you.